Board Roles Defined

Purpose: To assume the duties of the President in the President’s absence and automatically to succeed the President at the end of his/her current term of office.

• Attend all meetings of the Advisory Council and the Board. Understand the responsibilities of the President and be able to perform these duties in the President’s absence; assume the role if the President vacates office.
•  Participate as a vital part of Board leadership.
• Serve as CPRA Bylaws Chair and oversee periodic review and updating of the Manual of Procedures (MOP). Select committee members to assist, as needed.
• Coordinate the functioning of standing and special committees as assigned by the President.
• Assist President with Executive Director’s annual performance evaluation (to be administered shortly after completing term).
• Serve as a representative, along with the President, to the NRPA Council of State Affiliate Presidents.
• Carry out special assignments as requested by the President.

Purpose: To keep accurate records of the Association’s business proceedings, as well as accurate financial records, and to communicate financial status to the Board.

• Attend all meetings of the Advisory Council and the Board.
• Record accurate minutes of all Board and Advisory Council meetings.
• Keep records of attendance of the Board and Advisory Council.
• Provide approved copy of minutes with appropriate attachments to Association office for corporate files.
• Create talking points from Board meetings to share with Advisory Council.
• Maintain knowledge of the organization and personal commitment to its goals and objectives.
• Understand basic financial accounting for nonprofit organizations (training provided, if needed).
• With the assistance of the Executive Director, coordinate the annual budget process and present the proposed annual budget to the Board.
• Assure that accurate financial records are maintained.
• Report the financial status in writing to the Board at specified intervals. Report to be provided by Executive Director in a timely manner prior to Board work sessions and meetings.
• Have the financial books audited every other term, with a review in between.
• In accordance with the Investment Policy, work with the Finance Committee (if established) and Executive Director to recommend the hiring or replacing of an investment manager; nominate prospective candidates; send RFP to each candidate; review the proposals; and interview candidates. Serve as chair of Finance Committee.
• Perform other duties as assigned by the President.

Purpose: The At-Large Director is a critical member of the
Board. The term ‘At-Large’ simply means the individual holds no specific office (such as
President, Secretary, Treasurer). However, the At-Large Director is an equal voting and
participating member of the Board and holds equal value, in terms of opinion and
perspective, as the elected positions. The At-Large Director contributes to discussion,
provides input, serves on Board committees, and represents the CPRA
membership.The At-Large Director and all Board members serve to represent the entire
profession of parks and recreation across the State of Colorado with a focus on
competency needs, diversity needs, and geographic representation.

• Attend all meetings of the Board and Advisory Council, including the required
  in-person Board Orientation the day before the first day of CPRA’s Annual
  Conference. (Financial assistance may be available as needed to attend the
  Board Orientation and/or other Board meetings).
• Commit to Board work as needed, which varies by month. Work includes
  attending/at Board meetings, serving on committees, visiting with sections and
  general members, and completing tasks outside of formal Board meeting times.
  Work to advance CPRA’s Strategic Plan by taking a leadership role in designated
  plan pillars to meet outlined completion timelines with quality and collaboration.
• Assume the role of Secretary/Treasurer if for any reason the Secretary/Treasurer
  is not in attendance at official meetings, as delegated by the President or
  President-Elect.
• Serve on Board committees as needed and able to ensure alignment with
  organizational Manual of Procedures and to advance industry standards.
• Represent the needs and wants of the CPRA membership.
• Provide insight and opinion on Board discussions and conversations, specifically
  around trends and challenges in the field of Parks and Recreation and CPRA.
• Advocate for the Parks and Recreation profession and affiliated fields.
• Serve as ambassadors for the organization.
• Follow parliamentary procedures required of the CPRA Board and pursue Board
  excellence. Adhere to Code of Ethics and act in the best interests of the CPRA
  membership, staff, and the CPRA Board.
• Perform other duties as assigned by the President and the Board.

During budget process bi-annually, review membership rates as initiated by the Executive Director, and recommend increases/decreases to meet a minimum of 50% of the operating costs of the Association for the following two years.

• When a short term reserve is identified, discuss opportunities to invest in the association and improve member benefits.
• Address concerns related the human resources, staff needs/desires, etc.
• Regularly review the strategic plan to ensure the organization is moving in the right direction.
• Periodically review election procedures, board structure, term limits, bylaws, etc.
• Develop and facilitate “mission moments” at Board meetings.
• Periodically review Board member job descriptions for accuracy.
• Attend various association events and meetings.
• Develop and maintain “board buddy” relationships with Advisory Council members.